Tuesday, March 29, 2011

The 5 Goals of a Project Manager

METHOD 123: empowering managers to succeed

Hi carla

As a Project Manager, you need to manage people, money, suppliers, equipment - the list is never ending. The trick is to be focused. Set yourself 5 personal goals to achieve. If you can meet these simple goals for each project, then you will achieve total success. So read on, to learn...

The 5 Goals of a Project Manager

These goals are generic to all industries and all types of projects. Regardless of your level of experience in project management, set these 5 goals for every project you manage.

Goal 1: To finish on time

This is the oldest but trickiest goal in the book. It's the most difficult because the requirements often change during the project and the schedule was probably optimistic in the first place.

To succeed, you need to manage your scope very carefully. Implement a change control process so that any changes to the scope are properly managed.

Always keep your plan up to date, recording actual vs. planned progress. Identify any deviations from plan and fix them quickly.

Goal 2: To finish under budget

To make sure that your project costs don't spiral, you need to set a project budget at the start to compare against. Include in this budget, all of the types of project costs that will accrue, whether they are to do with people, equipment, suppliers or materials. Then work out how much each task in your plan is going to cost to complete and track any deviations from this plan.

Make sure that if you over-spend on some tasks, that you under-spend on others. In this way, you can control your spend and deliver under budget.

Goal 3: To meet the requirements

The goal here is to meet the requirements that were set for the project at the start. Whether the requirements were to install a new IT system, build a bridge or implement new processes, your project needs to produce solutions which meet these requirements 100%.

The trick here is to make sure that you have a detailed enough set of requirements at the beginning. If they are ambiguous in any way, then what was initially seen as a small piece of work could become huge, taking up valuable time and resources to complete.

Goal 4: To keep customers happy

You could finish your project on time, under budget and have met 100% of the requirements—but still have unhappy customers. This is usually because their expectations have changed since the project started and have not been properly managed.

To ensure that your project sponsor, customer and other stakeholders are happy at the end of your project, you need to manage their expectations carefully. Make sure you always keep them properly informed of progress. "Keep it real" by giving them a crystal clear view of progress to date. Let them voice their concerns or ideas regularly. Tell them upfront when you can't deliver on time, or when a change needs to be made. Openness and honesty are always the best tools for setting customer expectations.

Goal 5: To ensure a happy team

If you can do all of this with a happy team, then you'll be more than willing to do it all again for the next project. And that's how your staff will feel also. Staff satisfaction is critical to your project's success.

So keep your team happy by rewarding and recognizing them for their successes. Assign them work that complements their strengths and conduct team building exercises to boost morale. With a happy motivated team, you can achieve anything!

And there you have it. The 5 goals you need to set yourself for every project.

Of course, you should always work smart to achieve these goals, using smart software likeProjectManager.com. As it's online, your team can collaborate to ensure your project success. Get your first 30 days free by Signing Up here!

Project Planning Software

Want software to help you plan your projects?

Project Manager.comhelps you do it, by including all of the most used features of Microsoft Project, in one simple to use application.

Simple Planning

It's easy to plan projects using this software. Simply enter your task list, assign resources and schedule their completion dates.

You can also set:

TickMilestones
TickBaselines
TickDependencies
TickEmail alerts
TickTask priorities

Take a Free Trial

Advanced Scheduling

Using the advanced scheduler, you can set a baseline and then compare actual to planned and baseline progress.

And as your team enter timesheets into the system, your actual progress updates automatically.

Online Collaboration

Allow anyone in your team to login to use this software to enter time, update your plan or log changes, risks and issues.

And because it's online, you can login from anywhere, anytime.

ProjectManager.c

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